Privacy Policy (GDPR Compliant)

Last updated: 11^th January 2026

This Privacy Policy explains how Podcast Orbit (“we”, “us”, “our”) collects, uses, stores, and protects your personal information when you use our social platform for podcasters, podcast discovery, and community interaction (“the Platform”).

We are committed to complying with UK GDPR, EU GDPR, and all relevant data protection laws.

If you have any questions, contact us at:
? site@podcastorbit.co.uk

1. Data We Collect

We collect the following types of data:

1.1 Account Information

• Name or display name
• Email address
• Username
• Password (encrypted)
• Profile photo
• Podcaster or Listener profile type
• Bio and social links (optional)

1.2 Content You Submit

• Posts, comments, messages
• Uploaded podcast episodes and media
• Groups, likes, follows, and connections

1.3 Technical Data

• IP address
• Device type
• Browser type
• Cookies and tracking data
• Login activity
• Approximate location (city-level only)

1.4 Payment Information

If you purchase a subscription or Creator tools, payments are processed by third-party payment processors. PayPal
We do not store full card details.

2. How We Use Your Data

We use your personal data for the following purposes:

2.1 To Provide the Platform

• Create and manage your account
• Display your profile
• Enable messaging and posting
• Recommend content

2.2 To Improve the Platform

• Analytics and performance monitoring
• Detect bugs
• Improve features

2.3 To Communicate With You

• Account notifications
• Platform updates
• Security alerts
• Marketing emails (only with your explicit consent)

2.4 Safety and Legal

• Prevent fraud
• Enforce our Terms
• Respond to legal requests

3. Legal Basis for Processing Data

Under GDPR, we process data on the following bases:

• Consent – when you agree to marketing emails or optional features
• Contract – to create your account and provide the service
• Legitimate Interests – platform security, analytics, audience insights
• Legal Obligation – storing financial records, responding to requests

4. Cookies and Tracking

We use cookies to:

• Keep you logged in
• Improve user experience
• Analyse platform usage
• Personalise recommendations

You can manage or reject non-essential cookies using our Cookie Consent Banner.

5. How Long We Keep Your Data

We keep data only as long as necessary:

• Account data: until you delete your account
• Posts/messages: until deleted by you
• Analytics logs: 12–24 months
• Payment records: 6 years (legal requirement)

When data is no longer needed, it is securely deleted.

6. Data Sharing

We do not sell your personal information.

We may share data with:

6.1 Service Providers

• Hosting providers
• Email providers
• Payment processors
• Analytics tools

These providers follow strict GDPR rules and only process data on our instructions.

6.2 Legal Requirements

We may disclose data if required by law or necessary to protect the safety of our users.

7. International Transfers

If data is transferred outside the UK/EU, we ensure protection through:

• Standard Contractual Clauses (SCCs)
• Approved GDPR safeguards

8. Your Rights Under GDPR

You have the right to:

• Access your data
• Correct inaccurate data
• Request deletion (“right to be forgotten”)
• Download your data (“data portability")
• Object to certain processing
• Withdraw consent at any time

To make a request, email:
? site@podcastorbit.co.uk

We respond within 30 days.

9. Children’s Privacy

The platform is not intended for users under 18.
We do not knowingly collect data from minors.

10. How We Protect Your Data

We implement:

• SSL encryption (HTTPS)
• Password hashing
• Secure servers
• Access controls
• Regular security audits
• Backup protection

However, no system is 100% secure.

11. Account Deletion

You may delete your account at any time through Settings.
This permanently removes your:

• Profile
• Posts
• Messages
• Follows

Some anonymised data (e.g., analytics) may remain.

12. Changes to This Policy

We may update this policy periodically.
You will be notified of major changes via email or platform notification.

13. Contact Us

For privacy or GDPR requests:
? Site@podcastorbit.co.uk

For general support:
? Site@podcastorbit.co.uk